Overview
Your Weekly Review should accomplish three things to bring [[Chaos to Clarity]]
- Clear your digital workspaces: tidy up the virtual environment where you get things done
- Update your available tasks: update your to do’s based on new information that’s come in
- Decide on your priorities for the week: select a subset of to do’s that you are actively committing to for this week
Order
- Email: emails from other people
- Calendar: calls and meetings at specific times
- Notes: digital notes I’ve saved
- Tasks: my to do’s
Guide
Touch each email only once, as you clear them they will flow into the next steps.
Calendar
This is the "hard landscape" of the day, things that must be done at a certain time. Scan two weeks in the past for follow up items and four weeks into the future for things that need to be prepared for.
Notes
As you complete the first steps new notes will be created, this step organises the notes into the notebook and tasks can be created for follow up.
Tasks
The task list will now contain a comprehensive list of tasks representing the most important priorities for the week. Each task should be processed so that it contains - What the next action is, be as clear as possible - What priority it is; high priority for things that must be done this week - Which project or area it falls under
Task List
Filter the tasks by priority and choose the ones to focus on this week. What can I take action on, what do I need to take action on and what do I want to take action on.
By having all the potential tasks I could possibly choose from laid out in front of me in one view, each one succinct and clear, this process is vastly easier than it would be otherwise.
Conclusion
At this point, I can put to rest all my fears about what I might be missing. I can sit down and focus on doing my best work, because my mind is completely dedicated to the task at hand, not keeping track of open loops in the background.